State of California Travel Guide
California Locations
2008

 

A Lodging Directory for Government, University, and Community College Employees

 

State of California, Department of General Services, Office of Fleet Administration

NAME OF LODGING:                                                                                                                                                                                                                                                                                                                                                         Chain or Affiliation
MANAGEMENT FIRM: ______                                                                                                                          

LODGING ADDRESS:                                                                                                     

_____________________________________________________________________________________                                                                                                                                                                                                            

 CITY                                                                       COUNTY                               STATE                   ZIP

TELEPHONE:                                                          FAX:                                  TOLL FREE: __________________

                            Local Reservation Number              Reservation Fax                        “Hotel Direct” Toll Free Number

NEAREST AIRPORT(S):  1.                                MILES:                   2.                                          MILES:                

 

LODGING DESCRIPTION:  Hotel _____  Motel/Lodge _____ All Suite ______ 

Bed And Breakfast _____ Destination Resort

TOTAL NUMBER OF ROOMS:                         FLOORS                         Exterior Corridor _____

 _____Interior Corridor Access

California State Government (CSG) rates will be needed on MONDAYS, TUESDAYS, WEDNESDAYS, THURSDAYS and possibly FRIDAYS, SATURDAYS, and SUNDAYS.  Please check (Ö) below, the days the CSG rate will be applicable at your property.   This information will be published in the on-line directory. 


 

 Mondays _____ Tuesdays _____ Wednesdays _____ Thursdays _____  Fridays Saturdays _____ Sundays_____

   Last Room AVAILABILITY (reserved at least 72 hours before arrival)  

 Room Type ________  RATE $                     

                                                               Daily

SUBJECT TO AVAILABILITY       room type _________     RATE  $ _________

                                                                                                                                       Daily                                                                                                                                                                                         

 INTERNET BOOKING CODE ____________________________

       IN ADDITION TO THE DAILY RATE, OUR HOTEL WILL BE OFFERING: Weekly Rate $          

Monthly Rate $                              

LIST MONTH(S) WHEN CSG RATE IS NOT AVAILABLE:                                                                                                                                         

RATES EXTENDED TO OTHER GOVERNMENT ENTITIES:    Yes  - To include the Universities, Community Colleges, Counties, Cities,  and School Districts of California.

RATES EXTENDED FOR “PERSONAL” TRAVEL:        Yes    (Subject to Availability)

RATES EXTENDED FOR “OTHER STATES AND UNIVERSITIES":   _____ Yes    (Subject to Availability)

 
CANCELLATION POLICY:    4 PM     _____ 6 PM   _____ 24Hours  Other                                                                          

SERVICES: CHECK ALL THAT APPLY)                        

 FREE PARKING _____ DATA PORTS _____ FITNESS CENTER ON SITE _______  CHARGED PARKING - FEE               ______   IN-ROOM COFFEE/TEA    _____ POOL  _______  SPA

_____  ENCLOSED PARKING _____COMPLIMENTARY BUFFET BREAKFAST      

_____ FREE LOCAL PHONE ACCESS

_____ FREE AIRPORT SHUTTLE   _____ Fee _____  _____ 

_____ COMPLIMENTARY CONTINENTAL BREAKFAST     _____  

_____ FREE LONG DISTANCE ACCESS  FREE AREA SHUTTLE   Fee  _____    

_____   COMPLIMENTARY FULL BREAKFAST      _____BUSINESS CENTER

AAA RATING (1-5):               MOBIL RATING (1-5):                         NOT YET RATED:                      

ADDITIONAL AMENITIES PROVIDED:                                                                                                  

NUMBER OF RESTAURANTS IN HOTEL:                                                             

I  AM INTERESTED IN  CONTRACTING  FOR STATE MEETINGS     YES     NO    

TOTAL SQUARE FOOTAGE                                  

Number of Rooms:                                                                 Seating Capacity:                              

FEDERAL EMERGENCY  MANAGEMENT ACT  1990 (FEMA)  – FIRE SAFETY APPROVED:     

_____   YES   _____  NO

                                                                                          TAXES AND SURCHARGES

THE LOCAL  TAX (TOT) RATE IS:                            %

               YES, I WILL HONOR THE TOT EXEMPTION BY LOCAL  CITY OR COUNTY ORDINANCE

                                                  FORM OR PROCEDURES REQUIRED TO OBTAIN TRANSIENT OCCUPANCY TAX (TOT) EXEMPTION:

                   PAYMENT WITH A “CALIFORNIA STATE AMERICAN EXPRESS GOVERNMENT CARD “ OR  “CENTRAL BILLED ACCOUNT”

              STATE SUPPLIED EXEMPTION CERTIFICATE (STD 236)

              LOCAL  EXEMPTION FORM PROVIDED AT YOUR FACILITY

               OTHER:                                                                                                                                                                                                            

IDENTIFICATION REQUIRED TO OBTAIN  ROOM RATE:

              CALIFORNIA STATE AMERICAN EXPRESS GOVERNMENT CARD

              CALIFORNIA AGENCY PRINTED BUSINESS CARD

              CALIFORNIA AGENCY ID CARD

FORMS OF PAYMENT:

                 CALIFORNIA STATE AMERICAN EXPRESS GOVERNMENT CARD

                 CALIFORNIA STATE AMERICAN EXPRESS LODGING  BUSINESS TRAVEL ACCOUNT (CENTRAL BILLED ACCOUNT)

                _______  COMPLIMENTARY UPGRADE WHEN PAID WITH AMERICAN EXPRESS TRAVEL CHARGE CARD

ADDITIONAL INFORMATION

A.D.A  COMPLIANCE GUIDELINES:   NUMBER OF ROOMS:                                 (LIST FEATURES BELOW OR PROVIDE ATTACHMENT)

STATE OF CALIFORNIA

2008

 RATE AGREEMENT

I certify that the information listed in this Hotel Rate Agreement is accurate and that the rates quoted will be valid for one year beginning January 1, 2008 and ending December 31, 2008, provided that information regarding my company is accepted by the State of California, Department of General Services, for publication on the websitewww.catravelsmart.com and distribution to state employees.  I understand that failure to honor the quoted rates,  including all services offered or submission of inaccurate information, will result in a “Directory Addendum” or other notification such as a “Bulletin” or “Management Memorandum” being sent to all state agencies, boards, and commissions removing my company from the list of referenced properties.  You will be notified upon acceptance of your submission for the program. 

PLEASE PRINT

Name:                                                                                  Telephone:                                        

                                   PLEASE PRINT

Title:                                                                                     Fax:                                                

Signature:                                                                            Date:                                            

Email Address:                                                         

                                  PLEASE PRINT

COMPLETE FORMS AND RETURNED VIA MAIL.

Please send ORIGINAL completed form to: Shawn Campbell
                                                      American Express - Corporate Services
                                                      206 W. 124^th St.
                                                      Los Angeles, CA. 90061 
                                                     email: shawn.t.campbell@aexp.com

                                                                   TEL:  1-877-302-4413